HR & Admin Associate

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Job Type

Full Time

About the Role

Aye Solutions is seeking an HR & Admin Associate who will be involved in the entire spectrum of HR-related work and ensure efficient day-to-day operations of the company.

Requirements

Key Qualifications:

  • Bachelor’s degree in Human Resources, Psychology, or any related field

  • Hands-on experience with managing the end-to-end recruitment process

  • Possess good knowledge of Malaysian labour laws, regulations and their application

  • Possess the ability to communicate effectively with employees/stakeholders in different workplace settings (i.e., physical, virtual or hybrid)

  • Possess bookkeeping skills for managing payroll and day-to-day account management

  • Detail-oriented and able to solve problems with minimal supervision and guidance

  • Proficient with Microsoft Office Suite (Microsoft Word and Microsoft Excel)

  • Proficient with productivity and collaboration tools such as Google Workspace, Slack, etc.

  • Fluency in Bahasa Malaysia and English (both written and spoken)


Key Responsibilities:

  • Manage the entire talent management cycle: job advertisements, pre-screenings, interview arrangements, interviews, shortlisting, hiring, confirmation, salary increment, promotion, job transfer, succession planning etc.

  • Internal staff management such as handling payroll calculations and statutory contributions, PTO, and holidays administration, assisting in performance management processes, staff training arrangements, investigating employee issues,   etc.

  • Manage and update all employee files with the most up-to-date and accurate information

  • Provide and manage the day-to-day operations of the office such as mailing and courier management, staff travel arrangements, issuance of memos & letters and other related administrative tasks

  • Ensure compliance of company HR procedures with current laws and regulations

  • Keep up to date with the latest HR trends and best practices as well as changes to relevant laws and regulations

  • Assist the Chief Executive Officer (CEO) on daily administrative, operational, and secretarial tasks

To Apply

Drop an email to recruitment@ayesolutions-sea.com with a one-page cover letter and your CV, any suitable portfolio of work samples and/or writing samples.